EarthArXiv Moderation and Terms of Use

Version 2 - July 30, 2018


EarthArXiv publishes articles from all subdomains of Earth science and related domains of planetary science. We are not a journal and thus do not evaluate the scientific quality of a paper. However, we do have Terms of Use and a moderation policy to ensure the appropriate community standards are upheld, and that relevant material is hosted on the service; as a result, this may result in your paper being rejected. To ensure your submission will pass moderation, we strongly encourage you to review this document if you are interested in submitting to EarthArXiv.

Basic Requirements for Paper Submissions

What does EarthArXiv accept?

The following types of articles are generally suitable:

What does EarthArXiv not accept?

Publication and hosting of your paper

Upon successfully completing moderation EarthArXiv agrees to publish your paper by

EarthArXiv is not a journal and does not evaluate the scientific quality of a paper. Once a paper passes moderation and is published, it persists on the system indefinitely. Yet, EarthArXiv reserves the right to remove papers after publication if fraud or plagiarism is identified.

Fraud and Plagiarism

EarthArXiv takes fraud and plagiarism very seriously. Detection of fraud and plagiarism involve manual moderation, automated algorithms, and community feedback. Any claim of fraud or plagiarism will be granted a review by the Advisory Board. Should the Board deem fraud or plagiarism to have occurred, the paper will be immediately removed from EarthArXiv.

Author Responsibilities

We accept preprints and postprints: check http://www.sherpa.ac.uk/romeoinfo.html for an example of how they differ.

Many journals do not consider preprints to be prior publications; however, some still do. It is the responsibility of the authors to determine if submitting to EarthArXiv precludes them from simultaneous or subsequent submission to their journal of choice. The EarthArXiv Advisory Board is happy to help determine journal policies. However, determining future impacts of submitting to EarthArXiv is ultimately the responsibility of the authors.

EarthArXiv recommends the Sherpa/Romeo publisher copyright database as a good starting point for authors: http://www.sherpa.ac.uk/romeo/index.php. However, we strongly encourage authors to check the specific copyright and sharing information provided by their journal of choice. Postprints will not be accepted if they are within the embargo period of the publishing journal. Embargo periods vary by publisher, journal, and country of corresponding author, and can be found on publisher’s websites and on SHERPA/RoMEO.

The submitting author must obtain permission from all co-authors prior to submission to EarthArXiv. Should EarthArXiv receive notice from a co-author that they did not authorize the publication of the preprint, the following steps will be taken:

  1. Moderators will attempt to work with all authors on the paper to address the issue
  2. If an agreement can be reached, we will continue publishing the original preprint or accept a new revised preprint – whichever the authors prefer to resolve the dispute
  3. If no agreement can be reached, then EarthArXiv will be forced to remove the preprint

Appendix

Software Papers

EarthArXiv supports scientific software development and citation. Yet, software papers often follow citation standards that differ from research and data papers. Rather than use EarthArXiv, we suggest the following approach

  1. Place your code on GitHub
  2. Go to Zenodo, which is a software DOI tool that tracks versions on GitHub. A new DOI is issued each time a new version of the software is released
  3. Go to either Journal of Open Research Software or Journal of Open Source Software. Both journals encourage publication of high-level software overview reports
  4. You will now have a citable “paper” detailing the software project at a high level plus individual DOIs for citing specific versions of the code as it evolves
  5. If you really want a software paper on EarthArXiv such that Earth scientists can find it, then we recommend doing all the above plus writing up a short PDF with some Earth science examples showing off the utility. That EarthArXiv PDF would cite the Journal of Open Source Software report