EarthArXiv Moderation and Terms of Use

Version 2.2 - July 1, 2019


EarthArXiv publishes articles from all subdomains of Earth science and related domains of planetary science. We are not a journal and thus do not evaluate the scientific quality of a paper. However, we do have Terms of Use and a moderation policy to ensure the appropriate community standards are upheld, and that relevant material is hosted on the service; as a result, this may result in your paper being rejected. To ensure your submission will pass moderation, we strongly encourage you to review this document if you are interested in submitting to EarthArXiv.

Basic Requirements for Paper Submissions

What does EarthArXiv accept?

The following types of articles are generally suitable:

A few notes on software papers

EarthArXiv supports scientific software development by accepting software papers (e.g. preprints detailing new research software, models, or replication studies involving scientific software/numerical models). We follow software paper guidelines similar to the Journal of Open Source Software and EarthArXiv recommends the following workflow that results in citable DOIs for both the software and the paper:

  1. Place your code in a repository and mint a DOI for the code. We have had success using Github+Zenodo. The workflow detailed at https://guides.github.com/activities/citable-code/ explains how to mint individual DOIs for citing specific versions of the code as it evolves.

  2. Your EarthArXiv software paper should include

  3. The software paper should not be solely documentation of API (Application Programming Interface) functionality. Such documentation should be outlined elsewhere with the EarthArXiv submission being a summary of purpose, functionality, and domain examples for non-specialist readers

  4. For those interested in continuing on to peer review of the software, we recommend the Journal of Open Source Software for any software or ROpenSci for R packages. Replications of previously published scientific research can also be submitted to (Re)Science.

What does EarthArXiv not accept?

Publication and hosting of your paper

Upon successfully completing moderation EarthArXiv agrees to publish your paper by

EarthArXiv is not a journal and does not evaluate the scientific quality of a paper. Once a paper passes moderation and is published, it persists on the system indefinitely. Yet, EarthArXiv reserves the right to remove papers after publication if fraud or plagiarism is identified.

Fraud and Plagiarism

EarthArXiv takes fraud and plagiarism very seriously. Detection of fraud and plagiarism involve manual moderation, automated algorithms, and community feedback. Any claim of fraud or plagiarism will be granted a review by the Advisory Board. Should the Board deem fraud or plagiarism to have occurred, the paper will be immediately removed from EarthArXiv.

Author Responsibilities

We accept preprints and postprints: check http://www.sherpa.ac.uk/romeoinfo.html for an example of how they differ.

Many journals do not consider preprints to be prior publications; however, some still do. It is the responsibility of the authors to determine if submitting to EarthArXiv precludes them from simultaneous or subsequent submission to their journal of choice. The EarthArXiv Advisory Board is happy to help determine journal policies. However, determining future impacts of submitting to EarthArXiv is ultimately the responsibility of the authors.

EarthArXiv recommends the Sherpa/Romeo publisher copyright database as a good starting point for authors: http://www.sherpa.ac.uk/romeo/index.php. However, we strongly encourage authors to check the specific copyright and sharing information provided by their journal of choice. Postprints will not be accepted if they are within the embargo period of the publishing journal. Embargo periods vary by publisher, journal, and country of corresponding author, and can be found on publisher’s websites and on SHERPA/RoMEO.

The submitting author must obtain permission from all co-authors prior to submission to EarthArXiv. Should EarthArXiv receive notice from a co-author that they did not authorize the publication of the preprint, the following steps will be taken:

  1. Moderators will attempt to work with all authors on the paper to address the issue
  2. If an agreement can be reached, we will continue publishing the original preprint or accept a new revised preprint – whichever the authors prefer to resolve the dispute
  3. If no agreement can be reached, then EarthArXiv will be forced to remove the preprint